Information for Host Organizations

Local Organizations – (greater Rochester, NY area)

This outlines the process by which local internships are solicited and filled. This normally takes place in the Spring semester (January through April) for placement in the following academic year. We recruit additional students in the Fall, and potentially some of them could be interested in doing internships starting in the following Spring. We also have a small number of students who remain in the Rochester area during the summer and would be interested in a local summer internship. Students are paid an hourly wage funded by the Catherine Filene Shouse Arts Leadership Program. Host organizations are typically contacted in January about their interest in sponsoring internships, but feel free to contact us at any time about your interest.

ALP Program History & Background, Internship Objectives and Guidelines

General Overview of Academic Year Application & Intern Selection Process

Host Organization Information for 2018-2019 (PDF) – Who needs to do what and deadlines

Academic Year Hours Requirements
Students need to complete at least 85 hours of work for the semester in order for them to receive academic credit for the experience. They can work up to 100 hours of work with no additional approval from the ALP office. We sometimes allow 85 hours be spread over 2 semesters for 1 academic credit provided the student and host organization are in agreement on this and it has been approved by the ALP office in advance. Due to the varying number of potential interns from year to year there is no guarantee of intern placement, but we do our best to distribute the interns over as many organizations as possible. Some students will do a full year (2 semesters) and some students will only do 1 semester.

Summer/Post Grad Hours Requirements
Students need to complete at least 120 hours of work for the summer in order for them to receive academic credit for the experience. A maximum of 1 credit is allowed for the summer.

Marketing Your Internship
ALP has a number of ways in which your internship is marketed to potential applicants. Most important is information you provide to us which students may then view on the ALP Host Information website – Links to host websites, ALP Host Application and ALP Job Descriptions. These documents are very important. We also do marketing via events (ALP Speed Dating event), social media, and email campaigns.

Host Selection and Interview Process

Academic Year Internships – have a structured process administered through the ALP office. See the General Overview of Academic Year Application & Intern Selection Process for more information.

Summer/Post Graduate Internships – Since students are responsible for seeking out their own opportunities, there are no formal guidelines for host organizations on interviewing and selection. You may be approached by none, one or multiple students interested in your position and the process is up to you. The only deadline for students in this process is to have a completed host application and job description by the Summer/Post Graduate internship application deadline.

Intern Supervisor Expectations – what host organizations are expected to provide in the way of supervision and evaluation.

Host Supervisor Forms – All forms are available on the ALP Forms page – Host Application, Job Description, Evaluations, etc.

The ALP Intern Guidebook – in case you’re interested in what the interns need to do.

Questions? Contact us.

Non-local Organizations – (outside the greater Rochester area)

This outlines the process by which post-graduation/summer internships are filled. As a non-local organization, we believe you would be most interested in a summer or post graduate opportunity. Students are responsible for seeking out their own opportunities, but the ALP office will advertise openings for those organizations with a specific interest in ALP certificate students. Students usually begin researching summer positions in January/February, and applications for summer grants through ALP are usually due in April. Summer/Post Graduate grants are intended to assist in coverage for living expenses (minus food) and are provided by the Catherine Filene Shouse Arts Leadership Program. Host organizations who have previously publicized their internships with us will typically be contacted in January. Others may contact us at any time.

ALP Program History & Background, Internship Objectives and Guidelines

The Summer/Post Graduate Internship Application Process – including student deadlines

Summer Hour Requirements
Students are expected to complete at least 120 hours of work for the summer in order for them to receive academic credit for the experience. A maximum of 1 credit is allowed for the summer.

Post Graduate Hour Requirements
Students are expected to complete at least 20 hours per week of work. This is typically an award for a full year, but awards of 3-6 months are also occasionally considered.

Marketing Your Internship
Since students are responsible for seeking out their own opportunities, we don’t provide formal marketing for host organizations to advertise their internships. We do provide some resources. Links to potential internship host organizations may be listed on our Summer/Post Graduate Internship “Getting Started” web page. We also do marketing via social media and email campaigns. This typically happens November through early March.

Host Selection and Interview Process
Since students are responsible for seeking out their own opportunities, there are no formal guidelines for host organizations on interviewing and selection. You may be approached by only one or multiple students interested in your position and the process is up to you. The only deadline for students in this process is to have a completed host application and job description by the Summer/Post Graduate internship application deadline.

Intern Supervisor Expectations – what host organizations are asked to provide in the way of supervision and evaluation.

Host Supervisor forms – All forms are available on the ALP Forms page – Host Application, Job Description, Evaluations, etc.

The ALP Intern Guidebook – in case you’re interested in what the interns need to do.

Questions? Contact us.