Expectations for Interns
Note for 2021-2022 internships: It is expected that most if not all of students will be returning to in-person internships for 2021-2022. If some of your work remains virtual, it is still expected that you will meet weekly with your supervisor.
1. MEANS OF COMMUNICATIONS & RESPONSIVENESS
In accordance with the Eastman School Of Music Academic Policy, a student’s University assigned student email account will become the ALP’s official means of communicating with you. Students are responsible for all information sent to them via this account, and it is expected that such communications will be received, read and if requested responded to in a timely fashion. Failure to be responsive is considered grounds for dismissal from the ALP Intern program.
2. INTERNSHIP MEETINGS
All interns are required to attend intern meetings. You will receive a grade of credit/no credit for your internship, and participation in meetings will be taken into account. Students interning for only one semester are required to attend meetings for the full year.
3. TIME COMMITMENT
All interns are responsible for an average of 6-8 hours per week, and must reach a minimum of 85 hours per semester to obtain credit for the internship. They may work up to 100 hours without getting any additional approvals. See the Intern Calendar (PDF) and Payroll Schedule (PDF) for details. Exceptions to this policy can only be made with the agreement of your internship supervisor, and the IML Assistant Director. Summer intern hours may vary but students must reach 120 hours if taking for credit.
4. CREATING A WORK SCHEDULE
Please treat your internship like a job. Create a work-schedule in cooperation with your internship supervisor, and keep to that schedule as much as you can. If for any reason you need to make changes to your hours, or must miss a day or even a week, please notify your supervisor IN ADVANCE. All time off must be requested, as in any job. Please be responsible. If for any reason you have a time crisis and feel overwhelmed by your workload, talk to your supervisor and contact the IML Assistant Director.
5. REPORTING TIME
All interns must report time worked in order to be paid. For details, please see Reporting Time, and submit Timecards according to the Intern Payroll Schedule deadlines listed. Timecards must be approved by your internship supervisor and be submitted to the ALP office by the deadline. (Summer interns report time only as requested.)
6. UNIVERSITY HOLIDAYS & EASTMAN BREAKS
Interns are not permitted to work any University of Rochester Holidays, which must be honored by your intern supervisor. See the Intern Calendar (PDF) for specific dates. Supervisors must also honor Eastman breaks (Fall and Spring) and Jury week, but if you wish to work during those times and your supervisor agrees – you are permitted to work.
7. HRMS & DIRECT DEPOSIT
Student employees are considered university employees and as such fall under all the same policies and procedures of the University of Rochester Human Resource Management System (HRMS). All University of Rochester employees are encouraged to consider setting their paychecks up for direct deposit. For more information on HRMS and Direct Deposit, see the Student Employment Student Handbook on the Student Employment website. Summer interns see ALP Summer Funding (PDF) for additional information.
8. APPROPRIATE DRESS
Please dress for your internship as you would for a job in a business environment. Appropriate dress will vary from organization to organization. Observe the dress of those in the office around you and dress accordingly. It’s probably not best to model your dress after the most casual dresser in the office. If you have any questions, ask your supervisor.
9. INTERNSHIP TESTIMONIALS, FINAL SUMMARY REPORTS AND EVALUATIONS
All interns will be asked to submit a testimonial at the end of the fall semester. Students planning on doing internships for the next academic year look to current interns for an understanding of the ALP internship experience from YOUR perspective. This is critically important. So we ask for your assistance on writing a quick “testimonial” to be included on the ALP website. For examples, please see the Testimonials page.
All interns must submit a final summary report at the end of each internship. Upon completion of the internship, interns will be required to submit a brief 1-2 page report summarizing their work experiences. If more than one internship is involved, a separate report is required for each experience.
All interns must complete a full evaluation at the end of each semester. You may be asked by your supervisor to attend an “end of semester evaluation meeting”at which time your supervisor will discuss their evaluation of you, as well as listen to your evaluation of the internship. All evaluation forms must be submitted to the ALP office by the last day of your internship. Please consult the Intern Calendar for due dates.
10. REPORT ALL PROBLEMS ASAP
Any time you encounter a situation in which you feel uncomfortable in the workplace or if you feel the internship is not meeting your expectations, please contact the IML Assistant Director to discuss. We will make sure that you are given access to the appropriate resources if necessary to resolve any situations. While a certain amount of routine work should be expected in any job, the ALP office will work with you and your supervisor to discuss the issues and recommend changes.
10. SEXUAL MISCONDUCT AND TITLE IX
“No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance…” 20 U.S.C. § 1681
If you think you are being discriminated against or harassed in your intern position, please contact the IML Director who can assist in referring you to the proper resources. For more information on Title IX and resources, visit:
12. INTERNSHIPS ON YOUR TRANSCRIPT
If you have registered for credit, your internship will show up on your transcript, and will be listed as “P” (pass) for undergraduate students or “S” (satisfactory) for graduate students. A maximum of two credits of an approved internship will count towards your ALP certificate 6-credit requirement. Summer internships are limited to 1 credit with a minimum 120 hours required.
Failure to comply with any of these expectations or commitments may result in a failing/no credit grade.